Events Co-ordinator

The company

Koolwaters is one of the leading electronic music agencies, booking the worlds Top 100 DJs and superstar acts into clubs and festivals globally. We are looking for an Events Co-Ordinator to join our logistical team. The Koolwaters head office is based in Clevedon, Bristol but our biggest markets are Asia and Europe. If you want to be part of the music industry, be in an exciting, fast paced environment and be involved in the logistical side of booking artists for events and festivals around the globe from Ibiza to China then get in touch!

The Job

We are looking for a fun, positive and upbeat team player with a strong personality to join our logistical team and work alongside other logistical staff members and booking agents. You need to be confident, efficient and a quick learner who is conscientious and thorough and willing to go the extra mile.

You need to be able to use your own initiative, be incredibly organised and able to handle fast paced workload, keep calm and focused under pressure, time constraints and last minute booking scenarios.

The role includes

Liaising with our dedicated flight agency to book flights/complex tour schedules for artists
Dealing with artist management companies and visa agencies to facilitate artist visas for travel
Approving event artwork and dealing with clients/management in all booking advertising and marketing and press/PR
Organising artist itineraries – which includes set times, flights, hotel accommodation and ground transportation
Ensuring all the artist’s riders are adhered to and requirements met by the client including accommodation, ground transportation, hospitality and technical riders for their performance.
Dealing with admin – chasing contracts/payments/riders
Being able to use our bookings software system Overture

The experience we need

Candidates should have at least 2 years experience working in an Events Co-ordination position, ideally within the music industry or similar entertainment setting. An events degree or similar would be highly advantageous.

Interested? Email